Our Abstracting Process

You order a Virginia title search or land record document via VirginiaTitleSearch.com's website order page. All transmission of financial information is secure.

Title Reports of Virginia operations team receives property information from your incoming order. We locate the Virginia parcel, verify the parcel APN, convert the address to a land record legal description, and identify the correct Virginia county jurisdiction for official property records and legal documents.

A VirginiaTitleSearch.com certified tile abstractor retrieves preliminary Virginia land records from the county title plant, and creates a dispatch sheet for field research. Parties associates with the property parcel are identified; prior owners, cross-parties, countersigners, vested co-owners, etc.

Data sources (state, county, city) of documents needed to prepare the Virginia title abstract are identified. Real estate instruments are sourced from multiple locations as needed:

• Land Records
• Tax Assessor
• Civil Court Records
• Probate Court
• Prothonotary
• Virginia Secretary of State
• MERS
• EPA environmental documents
• county Planning Department
• US Treasury Department
• and more...

A Virginia Real Title Search professional title research abstractor obtains official documents from government land records. Documents are then indexed by name, retrieved, and ordered in chronological order. We have title researchers in every county records offices of Virginia state, everyday.

The documents are read and analyzed to determine if they pertain to the subject Virginia property. Documents are complied to see if there are releases of liens or mortgages. During abstracting, cross-referenced information can be discovered within the text of the parcel document language.
Note: Before creating the official title abstract, it may be necessary to make subsequent visits to one or more Virginia county records offices to obtain additional information and document images.

The official Virginia title report is created by describing the deeds, liens, mortgages, encumbrances, and property ownership. The listed instrument types, and official document copies, will vary depending on the title report and/or title document images you ordered. The completed title report is created specifically for the order placed, is the official document of a title search, and said report is a private document that cannot be found in Virginia public records. Research of land records may be back to a certain county records date, or to a point of ownership transfer, or may be date irreverent, depending on the title search ordered. The effective date is current as of the most recently available recorded documents made publicly available in Virginia.

We guarantee our certified title report. Our proprietary AI uses deep learning mechanics to algorithmically review your Virginia title report, scanning it for potential inconsistencies, red flags, and missing data. After passing these checks, a Title Reports of Virginia certified title abstractor reviews every official title report and clears it for release to you. Visit our Frequently Asked Questions for additional information.

Virginia Real Title Search offers a variety of delivery methods for your official certified Virginia title report or official county records deed image and document image copies. The completed abstract / order may be as little as a page, or up to hundreds of pages long; always saved as a PDF, and as a standard convivence is emailed to you via a download link when finished. Word / .docx and Excel / .xlsx versions are also available for download. Of note, VirginiaTitleSearch.com offers alternative delivery methods if required; FTP and API.

A Title Reports of Virginia customer service team member may follow up with you on specific report issues or concerns, or just to ensure you received the title report file. And of course, you may contact us or call 1-804-495-0815 to get your questions answered.